School Fundraiser:

Volunteer Tasks and Tips

Volunteer

Breaking up your committee into leaders? Genius move for tackling your school fundraiser! Below is a list of optional volunteer roles for your Charleston Wrap® fundraiser. While you might not need them all, we like to over-prepare—better safe than sorry! Fundraising is all about teamwork, so rally your crew, have a blast, and crush those goals!

Volunteer material keeper

Fundraising Materials Coordinator Duties:

  • Receive and account for all materials provided by Charleston Wrap®:

    • Student packets
    • Parent letters
    • Posters
    • Prize incentives
    • Kick-off video
    • Collection envelopes
    • Display kits
    • Other promotional materials
  • Safeguard the pre-paid shipping label provided by Charleston Wrap®. You’ll need it to mail completed order forms after the fundraiser. Keep it in a safe place—don’t lose it!

These volunteer tasks are essential to keeping your fundraiser organized and ensuring its success!

Kick-off team

Kick-Off Team Duties:

  • Review and edit the Kick-Off or Parent Night script to match your school’s program
  • Set up the display kit and hang posters for visibility.
  • Choose fun outfits for the Principal and teachers to energize the crowd.
  • Direct and organize the flow of the kick-off, including speakers and volunteers.
  • Select lively music to welcome and send off students.
  • Prepare the Kick-Off video for the assembly.
  • Gather and organize materials like catalogs, prizes, display kit items, and tech equipment.

These volunteer tasks will help ensure a smooth, engaging, and successful fundraiser kick-off!

Volunteer prize patrol

Daily Prize Patrol Duties:

REQUIREMENT: Lots of energy, enthusiasm, and a love for seeing kids smile!

  • Award daily and incentive prizes to students.
  • Recognize students for their efforts during announcements, in class, or at lunch.
  • Boost excitement by dressing up in costumes and handing out prizes.

These volunteer tasks are a great way to keep the energy high, raise awareness of your fundraiser, and create lasting memories for students!

table duties

Fundraising Info Table Duties

  • Set up a fundraising table at school events to inform parents about the fundraiser and goals.
  • Keep catalogs and extra parent letters to distribute.
  • Display fundraising kit items to showcase products and generate interest.

These volunteer tasks help engage parents and supporters, ensuring a successful fundraiser!

communication

Communication/Promotion Coordinator Duties

  • Prepare announcement scripts for morning and afternoon updates.
  • Manage social media posts to promote and engage supporters.
  • Ensure reminder flyers go home with students to inform parents.
  • Send emails, mass texts, and other communications to keep parents updated on fundraiser goals and deadlines.

These volunteer tasks are key to keeping your school community engaged and excited about the fundraiser!

money

Order Form and Money Collection Team Duties

  • Gather completed order forms and money from participants.
  • Separate order forms by teacher using the provided “homeroom envelopes”.
  • Mail completed order forms to Charleston Wrap® using the provided prepaid label.
  • Collect and submit late orders to Charleston Wrap®.

These volunteer tasks ensure a smooth collection process and help keep your fundraiser on track!

delivery

Delivery and Distribution Crew Duties

  • Schedule the parent pick-up date and efficiently distribute orders.
  • Direct customers to the Charleston Wrap® Customer Service Team for any order-related inquiries

These volunteer tasks ensure smooth delivery and help maintain excellent customer service throughout the process.

A school fundraiser is the perfect chance for parents to volunteer and show some school spirit! Grab a few “Spirit Team Leaders” (aka PTA volunteers), and your fundraiser will be a hit in no time. Pro tip: Don’t forget to rope in the Principal and a couple of fun teachers—they’ll bring the energy! Sign them up, and let’s get this fundraiser party started!

CALL OR CLICK TODAY TO LEARN MORE:

1-866-395-2926

TESTIMONIAL

I enjoy having my own contact person at Charleston Wrap and can always expect an immediate answer.  The customer service is invaluable!

ARENDELL PARROTT ACADEMY

TESTIMONIAL

We’ve had different fundraisers before but the Charleston Wrap team went above and beyond from beginning to end to ensure that we were completely satisfied.  With your company’s guidance, our distribution went so quickly and easily.  I highly recommend your company and the products to anyone.

SHARKEY ISSAQUENA ACADEMY

TESTIMONIAL

Our PTA was very pleased with the customer service response from Charleston Wrap.  We always felt fully supported during our fundraiser.  Our catalog fundraiser was well organized and ran very smoothly.  The merchandise was of great quality and proved to be profitable for our school.

MARY E BAKER ELEMENTARY SCHOOL