School Fundraiser Volunteer Guide:
Tasks & Tips for Success
Dividing your committee into leadership roles? That’s a power move for a successful school fundraiser! Below are optional volunteer roles for your Charleston Wrap fundraiser. You may not need them all—but we like to be prepared. Rally your team, keep the energy high, and let’s crush those goals!
Fundraising Materials Coordinator Key Role
- Receive, inventory, and track all fundraising materials and packets
- Manage student packets, parent letters, posters, incentives, and display kits
- Keep the prepaid shipping label safe for submitting completed orders
- Organize materials for easy access and guide volunteers on locations
Kick-Off Team Exciting!
- Customize your kick-off or parent night script
- Set up display kits and posters for visibility
- Coordinate the flow of the event, including speakers and volunteers
- Play upbeat music and add fun costumes to energize students
- Prepare and test the kick-off video and materials in advance
Daily Prize Patrol Fun!
- Deliver daily and incentive prizes to students with excitement
- Recognize student achievements during announcements, in classrooms, or at lunch
- Keep the momentum going by celebrating participation and progress
- Dress up, have fun, and create memorable moments while handing out prizes
Fundraising Info Table Visible!
- Set up and manage a fundraising table at school events
- Share key details with families, including goals, timelines, and how to participate
- Keep catalogs and extra parent letters on hand for easy distribution
- Display sample products or kit items to spark interest and boost sales
Communication & Promotion Spread the Word!
- Create and schedule announcement scripts for morning and afternoon updates
- Manage social media posts to promote the fundraiser and encourage participation
- Ensure reminder flyers are sent home with students to keep families informed
- Send emails, texts, and other communications with updates on goals, deadlines, and incentives
Order & Money Collection Important!
- Collect completed order forms and payments from participants
- Sort order forms by teacher using the provided homeroom envelopes
- Mail completed forms to Charleston Wrap using the prepaid label
- Track and submit any late orders to ensure nothing is missed
Delivery & Distribution Crew On-the-Go Heroes!!
- Schedule parent pick-up dates and coordinate the distribution of orders
- Direct any order-related questions to the Charleston Wrap Customer Service Team
- Ensure a seamless and organized delivery process for families
Quick Tips for Volunteer Success Helpful!
- Encourage parents to get involved—volunteering boosts school spirit!
- Recruit a few “Spirit Team Leaders” (aka PTA volunteers) to help lead the charge
- Don’t forget the Principal and a couple of fun teachers—they bring energy and excitement
- Sign them up, rally your crew, and kick off your fundraiser with a bang!
- Plan ahead and know your tasks before the fundraiser begins
- Communicate clearly with other volunteers and teachers
- Keep materials organized for smooth, stress-free distribution
- Have fun — your enthusiasm is contagious for students!
CALL OR CLICK TODAY TO LEARN MORE:
1-866-395-2926
Why Schools Choose Charleston Wrap
Charleston Wrap helps schools, PTOs, PTAs, sports teams, and organizations raise more with premium products, easy online ordering, direct shipping, and programs families actually enjoy participating in. With over 2,500 exclusive products, built-in digital tools, and strong profit margins, Charleston Wrap is one of the most trusted platforms for high profit fundraisers across schools, teams, and community groups.
Products Families Want
Tote bags, kitchen favorites, gourmet treats, personalized gifts, wrap, and seasonal collections supporters actually want to buy.
Easy Online Fundraising
Mobile-friendly shopping, easy sharing, and online payments simplify fundraising for organizers and families, including school and youth group fundraisers.
Direct Home Delivery
Our fundraising programs with home delivery ship orders directly to supporters, eliminating sorting, pickups, and volunteer-managed distribution.
School Fundraising Programs Built To Raise More
Charleston Wrap is one of the nation's leading school fundraising companies, helping over 30,000 schools, PTOs, PTAs, sports teams, and organizations raise millions of dollars through high-profit fundraising programs. The platform serves elementary PTAs, middle school fundraisers, and high school fundraisers for sports teams, clubs, and student organizations, delivering results at every level. From tote bag fundraisers and gift wrap fundraisers to gourmet treats, kitchen collections, and personalized gifts, Charleston Wrap offers fundraising products that supporters genuinely enjoy purchasing while making fundraising easier for schools nationwide. Our easy school fundraisers give sponsors a full campaign toolkit, digital sharing tools, and dedicated support so they can focus on participation, not logistics.
From tote bag fundraisers and gift wrap fundraisers to gourmet treats, kitchen collections, and personalized gifts, Charleston Wrap offers fundraising products supporters genuinely enjoy purchasing while making fundraising easier for schools nationwide.
