School Fundraiser Volunteer Guide:
Tasks & Tips for Success
Dividing your committee into leadership roles? That’s a power move for a successful school fundraiser! Below are optional volunteer roles for your Charleston Wrap fundraiser. You may not need them all—but we like to be prepared. Rally your team, keep the energy high, and let’s crush those goals!
Fundraising Materials Coordinator Key Role
- Receive, inventory, and track all fundraising materials and packets
- Manage student packets, parent letters, posters, incentives, and display kits
- Keep the prepaid shipping label safe for submitting completed orders
- Organize materials for easy access and guide volunteers on locations
Kick-Off Team Exciting!
- Customize your kick-off or parent night script
- Set up display kits and posters for visibility
- Coordinate the flow of the event, including speakers and volunteers
- Play upbeat music and add fun costumes to energize students
- Prepare and test the kick-off video and materials in advance
Daily Prize Patrol Fun!
- Deliver daily and incentive prizes to students with excitement
- Recognize student achievements during announcements, in classrooms, or at lunch
- Keep the momentum going by celebrating participation and progress
- Dress up, have fun, and create memorable moments while handing out prizes
Fundraising Info Table Visible!
- Set up and manage a fundraising table at school events
- Share key details with families, including goals, timelines, and how to participate
- Keep catalogs and extra parent letters on hand for easy distribution
- Display sample products or kit items to spark interest and boost sales
Communication & Promotion Spread the Word!
- Create and schedule announcement scripts for morning and afternoon updates
- Manage social media posts to promote the fundraiser and encourage participation
- Ensure reminder flyers are sent home with students to keep families informed
- Send emails, texts, and other communications with updates on goals, deadlines, and incentives
Order & Money Collection Important!
- Collect completed order forms and payments from participants
- Sort order forms by teacher using the provided homeroom envelopes
- Mail completed forms to Charleston Wrap using the prepaid label
- Track and submit any late orders to ensure nothing is missed
Delivery & Distribution Crew On-the-Go Heroes!!
- Schedule parent pick-up dates and coordinate the distribution of orders
- Direct any order-related questions to the Charleston Wrap Customer Service Team
- Ensure a seamless and organized delivery process for families
Quick Tips for Volunteer Success Helpful!
- Encourage parents to get involved—volunteering boosts school spirit!
- Recruit a few “Spirit Team Leaders” (aka PTA volunteers) to help lead the charge
- Don’t forget the Principal and a couple of fun teachers—they bring energy and excitement
- Sign them up, rally your crew, and kick off your fundraiser with a bang!
- Plan ahead and know your tasks before the fundraiser begins
- Communicate clearly with other volunteers and teachers
- Keep materials organized for smooth, stress-free distribution
- Have fun — your enthusiasm is contagious for students!
CALL OR CLICK TODAY TO LEARN MORE:
1-866-395-2926
Why Schools Choose Charleston Wrap
Charleston Wrap helps schools, PTOs, PTAs, sports teams, and organizations raise more with premium products, easy online ordering, direct shipping, and programs families actually enjoy participating in. With more than 2,500 products, built-in digital tools, and strong fundraising potential, Charleston Wrap is a trusted fundraising partner for schools, teams, and community groups nationwide.
Products Families Want
Tote bags, kitchen favorites, gourmet treats, personalized gifts, wrap, and seasonal collections supporters actually want to buy.
Easy Online Fundraising
Mobile-friendly shopping, easy sharing, and online payments simplify fundraising for organizers and families, including school and youth group fundraisers.
Direct Home Delivery
Our fundraising programs with home delivery ship orders directly to supporters, eliminating sorting, pickups, and volunteer-managed distribution.
Trusted by Schools Nationwide
I enjoy having my own contact person at Charleston Wrap and can always expect an immediate answer. The customer service is invaluable!
We’ve had different fundraisers before but the Charleston Wrap team went above and beyond from beginning to end to ensure that we were completely satisfied. With your company’s guidance, our distribution went so quickly and easily. I highly recommend your company and the products to anyone.
Our PTA was very pleased with the customer service response from Charleston Wrap. We always felt fully supported during our fundraiser. Our catalog fundraiser was well organized and ran very smoothly. The merchandise was of great quality and proved to be profitable for our school.
Choose the Fundraiser That Fits Your Group
Charleston Wrap supports schoolwide campaigns, PTO/PTA groups, sports teams, clubs, youth programs, and community organizations with flexible fundraising options.
Schoolwide Campaigns
Fundraising programs for elementary schools, middle schools, high schools, PTOs, and PTAs.
Explore School Fundraising →Teams & Clubs
Great for sports teams, clubs, student groups, music programs, dance, cheer, and booster clubs.
Explore Team Fundraising →Community Groups
Flexible fundraising for churches, youth programs, nonprofits, specialty groups, and community organizations.
Explore Group Fundraising →