School Fundraiser Volunteer Guide:
Tasks & Tips for Success

Dividing your committee into leadership roles? That’s a power move for a successful school fundraiser! Below are optional volunteer roles for your Charleston Wrap fundraiser. You may not need them all—but we like to be prepared. Rally your team, keep the energy high, and let’s crush those goals!

Fundraising Materials Coordinator Key Role

• Receive, inventory, and track all fundraising materials and packets
• Manage student packets, parent letters, posters, incentives, and display kits
• Keep the prepaid shipping label safe for submitting completed orders
• Organize materials for easy access and guide volunteers on locations

Kick-Off Team Exciting!

• Customize your kick-off or parent night script
• Set up display kits and posters for visibility
• Coordinate the flow of the event, including speakers and volunteers
• Play upbeat music and add fun costumes to energize students
• Prepare and test the kick-off video and materials in advance

Daily Prize Patrol Fun!

• Deliver daily and incentive prizes to students with excitement
• Recognize student achievements during announcements, in classrooms, or at lunch
• Keep the momentum going by celebrating participation and progress
• Dress up, have fun, and create memorable moments while handing out prizes

Fundraising Info Table Visible!

• Set up and manage a fundraising table at school events
• Share key details with families, including goals, timelines, and how to participate
• Keep catalogs and extra parent letters on hand for easy distribution
• Display sample products or kit items to spark interest and boost sales

Communication & Promotion Spread the Word!

• Create and schedule announcement scripts for morning and afternoon updates
• Manage social media posts to promote the fundraiser and encourage participation
• Ensure reminder flyers are sent home with students to keep families informed
• Send emails, texts, and other communications with updates on goals, deadlines, and incentives

Order & Money Collection Important!

• Collect completed order forms and payments from participants
• Sort order forms by teacher using the provided homeroom envelopes
• Mail completed forms to Charleston Wrap using the prepaid label
• Track and submit any late orders to ensure nothing is missed

Delivery & Distribution Crew On-the-Go Heroes!!

• Schedule parent pick-up dates and coordinate the distribution of orders
• Direct any order-related questions to the Charleston Wrap Customer Service Team
• Ensure a seamless and organized delivery process for families

Quick Tips for Volunteer Success Helpful!

• Encourage parents to get involved—volunteering boosts school spirit!
• Recruit a few “Spirit Team Leaders” (aka PTA volunteers) to help lead the charge
• Don’t forget the Principal and a couple of fun teachers—they bring energy and excitement
• Sign them up, rally your crew, and kick off your fundraiser with a bang!
• Plan ahead and know your tasks before the fundraiser begins
• Communicate clearly with other volunteers and teachers
• Keep materials organized for smooth, stress-free distribution
• Have fun — your enthusiasm is contagious for students!